5th Grade Parents: Oak Hill PTO Needs your help for next year!

The Oak Hill PTO is looking for a Co-President, two Co-Treasurers and a Communications Secretary for the 2016-17 school year.  Please review the Job Descriptions below.  If interested, please email info@oakhillpto.org

Co-President (Zervas Rep)

  • Attend monthly board and PTO council meetings
  • Create agendas and lead PTO meetings
  • Meet regularly with Principal regarding schedules, budgets etc.
  • Act as point person to all school events
  • Oversee permit collection and filing
  • Liaise between administration and parent body
  • With Executive Board, conduct voting on budgeting issues

Treasurer

  • Reconcile budgets and expenses on a weekly basis
  • Provide updated financial reports/statements at least bi-monthly to the PTO presidents
  • Monitor and maintain our equity spending, submit equity report to NPS (due in late Nov or early Dec)
  • Issue payments to vendors and volunteers
  • Work closely with CASC liaisons for proper bookkeeping of these programs
  • Record and issue 1099s to applicable vendors and volunteers
  • File and maintain all State and Federally required documents (MA non-profit reports, tax returns, 1099s, etc)

Assistant Treasurer

  • Make deposits to the bank
  • Issue gift acknowledgement letters to donors
  • Present at program events where monies will be handled, and reconcile cash boxes
  • Maintain and organize the PTO Gmail account (I’ve been creating subfolders and moving mail items to the appropriate subfolders within Gmail account as all CC payment confirmation
  • Assist the Treasurer with other tasks as necessary

Communication Secretary

  • Set up and schedule all weekly newsletter blasts through Mailchimp
  • Attend monthly meetings with Executive Committee
  • Take notes and keep virtual folder organized
  • Ensure notes are posted to website

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